Monday vs Vaiz Security

Security Features Overview

Security on both platforms covers the standard SaaS table stakes: encrypted transit, encrypted storage, MFA, and SOC 2 Type II reports available under NDA. Beyond that floor, the deployment models diverge.

The cert posture is comparable. Monday publishes a SOC 2 Type II report and aligns with GDPR, CCPA, and HIPAA depending on tier. Vaiz publishes a SOC 2 Type II report and supports the same regional privacy frameworks. Specific ISO 27001 certificate dates aren't surfaced in this build's public sources, so procurement teams should request the latest letters directly. Where the two part ways: Monday's Enterprise tier ships with audit log retention measured in years, while Vaiz Enterprise opens a self-hosted deployment path where customers run the application stack in their own environment.

Pricing and limit data verified against the vendor pricing pages on May 14, 2026.

• Transport and at-rest encryption — TLS 1.2+ and AES-256 on both
• MFA — Available on all tiers including Free, with TOTP and SMS options
• SOC 2 Type II — Both vendors publish reports under NDA via their trust portals
• Self-hosted — Vaiz Enterprise offers it; Monday is cloud-only
• Region selection — Monday Enterprise allows EU data residency; Vaiz Pro and above honor regional storage selection on signup
• Vulnerability disclosure — Both run coordinated programs with public bounty contact details

For most mid-market buyers the floor is sufficient. The differences usually surface only in procurement reviews driven by a regulated industry (finance, healthcare, defense) or a parent-company InfoSec function that asks specifically about residency, retention, or hosting model. Either way, this comparison pairs naturally with the broader feature comparison covering automation, dashboards, and integrations.

One detail worth pulling out: both vendors maintain trust portals that document their security posture, but the depth of self-service evidence varies. Monday's trust center is one of the longer-running ones in the PM category, with current SOC 2 letters, sub-processor lists, and DPA templates available without a sales conversation. Vaiz's trust portal covers the same ground at a tighter scope, which reflects the smaller subprocessor footprint. Procurement teams familiar with the longer Monday portal sometimes mistake the shorter Vaiz portal for an evidence gap; in practice the actual evidence available under NDA is comparable.

Incident response is the other dimension procurement teams probe. Both vendors publish status pages, both issue post-incident reports for material outages, and both run 24x7 on-call for paid tiers. Vaiz Premium includes 24x365 priority support as a published feature; Monday Enterprise pairs SLA-backed response times with a named customer success contact. For organizations whose security review weighs incident response heavily, asking for the most recent two post-incident reports from each vendor surfaces more useful comparison data than the public docs do.

Both meet the SaaS security floor; deployment model and audit retention separate them at the top.

User Permissions and Access

Monday's permission model spreads across workspaces, boards, sub-items, and column-level controls. Vaiz keeps the model flatter with role-based access plus per-space overrides, which trades depth for clarity.

Monday gives you a lot of dials. Private boards, shareable boards, main boards, column-level edit restrictions, view-only seats, guest seats, and team-based access controls all live in the same surface. The breadth is powerful for organizations with strict need-to-know boundaries — finance items can be column-restricted to finance roles even inside a shared board. The trade-off is configuration overhead: getting permissions right on a 30-board workspace is a multi-hour project, and the surface for accidental misconfiguration is wide. Vaiz takes a simpler line. Spaces have admins, members, and viewers; specific projects can flip to private with a single toggle; SCIM provisioning at the Premium tier handles the joiner-mover-leaver flow without manual intervention.

Vaiz's flatter model is faster to audit. An admin can answer "who can see this project" in a single screen instead of cross-referencing column locks against role bundles. Monday's depth pays off when the org chart really requires it — a regulated function inside a shared workspace — but for most teams it adds operational drag without much risk reduction. Procurement teams pricing the seat math should also consider that Vaiz's per-seat pricing keeps SSO accessible at $9 per user per month on Premium, while Monday gates it behind Enterprise pricing that varies by quote.

Identity provider coverage is similar on both platforms. Okta, Azure AD (Entra ID), Google Workspace, OneLogin, and JumpCloud all work via SAML 2.0 on either side. SCIM provisioning at Monday Enterprise covers automatic user lifecycle management; Vaiz Premium ships SCIM at a lower price band, which materially affects mid-market buyers who want SSO without an enterprise contract. Just-in-time provisioning is available on both via SAML attributes for organizations that prefer a lighter-touch identity flow than full SCIM sync.

Permission audit tooling deserves its own line. Monday Enterprise exposes a permission report that lists every user's access by board and column. Vaiz exposes the equivalent per-space report at the Premium tier, framed as a single screen per space rather than a cross-board matrix. For organizations running quarterly access reviews driven by SOX or HIPAA, both reach the required outcome — Monday with more depth, Vaiz with less configuration overhead.

Monday offers deeper permission granularity; Vaiz offers a permission model that more admins can keep correct.

Data Privacy Policies

Privacy policies on both vendors cover the now-standard GDPR and CCPA territory. Differences live in subprocessor lists, regional data residency, and how each platform handles AI processing of customer data.

Both vendors publish subprocessor lists, DPAs, and standard contractual clauses. Monday's subprocessor list includes major cloud providers and a long tail of analytics and support vendors; the trust center is well-maintained and updates land via email subscription. Vaiz keeps a shorter subprocessor list, partly because the platform is younger and partly because optional AI processing routes through customer-selected providers rather than a fixed pipeline. The AI angle matters more than it used to — Monday's AI Assistant credits run through OpenAI by default; Vaiz Premium's AI assistant supports model selection per workspace, which is a frequent ask from EU and healthcare buyers.

• Data residency — Monday Enterprise offers EU residency; Vaiz Pro and above support EU and US selection at signup
• AI processing controls — Vaiz Premium lets admins disable AI features per workspace; Monday provides per-account AI opt-out
• Subprocessor notifications — Both notify in advance of new subprocessors; Vaiz uses a 30-day notice window
• Data deletion — Both honor GDPR Article 17 deletion requests within 30 days
• Customer data in training — Both publish explicit "we do not train on your data" statements in their AI processing addenda

For most US-based mid-market buyers, the privacy posture on either side will satisfy procurement. The friction emerges with EU-based regulated industries or US healthcare workloads where BAA execution is required — Monday's HIPAA path is documented at Enterprise; Vaiz handles HIPAA on Enterprise via custom contract. Teams running global rollouts should also confirm hreflang and locale handling on any external dashboards exposed to clients, which often surface during InfoSec review.

Data export and portability is the under-discussed privacy axis. Both platforms support GDPR Article 20 portability via JSON and CSV export. Monday's export tooling is broader: full workspace export, board-level export, and item-level export are all native. Vaiz exports at the workspace and project level natively, with item-level export available via API. For teams who anticipate periodic data exports for archival or audit purposes, Monday's native breadth is more turnkey; Vaiz reaches the same outcome with one API call.

Retention policy controls deserve a separate look. Both vendors support per-workspace retention policies on Enterprise tiers — automatic archival or deletion of items older than a configured threshold. Vaiz exposes retention policy at the space level on Premium, which gives mid-market buyers a lower-cost path to formal retention controls. For organizations that need retention policy as a compliance control rather than a courtesy feature, the lower tier availability on Vaiz can save a meaningful contract cost.

Both publish modern privacy controls; AI processing flexibility is the newer differentiator worth checking first.

Enterprise Protection Tools

Enterprise-grade protection separates the two more clearly than the floor does. Monday emphasizes audit retention, SLA, and granular logging; Vaiz emphasizes self-hosted deployment and managed compliance support.

Monday Enterprise is the tier where the security story compounds. The plan includes 99.9% SLA, IP allowlisting, panic mode (instant session revocation across the workspace), advanced audit logs with long retention windows, and a 250,000 automation actions per month ceiling. SCIM, custom roles, and HIPAA all live here. Pricing is by quote and typically lands well above the published $19 Pro tier on a per-seat basis. Vaiz Enterprise approaches the same problem from a different angle: a self-hosted deployment option backed by managed setup and compliance assistance. This collapses several procurement concerns into a single decision — your data never leaves your perimeter — at the cost of operational ownership.

• Audit log retention — Monday Enterprise: multi-year retention with export; Vaiz Enterprise: configurable, defaults to 12 months, longer on request
• SLA — Monday Enterprise: 99.9% with service credits; Vaiz Enterprise: 99.9% with self-hosted SLO custom to deployment
• Session controls — Both support forced re-auth, IP allowlist, device pinning
• Panic mode — Monday Enterprise: one-click workspace lockdown; Vaiz Enterprise: equivalent via admin API
• Security review evidence — Request current audit, penetration-test, and compliance reports directly from each vendor under NDA
• Self-hosted — Vaiz Enterprise only

The honest decision tree at the Enterprise tier: if procurement requires no-data-leaves-our-network, the Vaiz Enterprise self-host wins by elimination. If procurement requires multi-year tamper-resistant audit logs out of the box, Monday Enterprise wins by default. Both vendors will negotiate on terms a serious buyer brings to the table. Pricing math for the seat-band economics is laid out fully in the Monday vs Vaiz pricing comparison; teams running a full review tend to anchor on the Monday vs Vaiz review for the rest of the decision context.

Self-hosted deployment carries hidden costs that procurement teams sometimes underweight at signing. The application stack still needs to be patched, monitored, and backed up — Vaiz Enterprise includes managed setup but ongoing operational ownership lands with the customer. For organizations with mature platform teams (Kubernetes operators, established patching cadences), the operational lift is incremental. For organizations whose security requirement is self-hosted but whose ops capacity is thin, the right answer may be a hybrid: cloud-hosted with EU residency on Vaiz Pro or Premium, paired with a documented exception in the security policy.

Compliance documentation depth is the final detail at the Enterprise tier. Both vendors will produce DPAs, sub-processor lists, SOC 2 letters, and pen test summaries on request. Monday's enterprise procurement packet typically arrives within 5-7 business days of NDA execution. Vaiz's packet ships in 3-5 days, partly due to the tighter document set. Neither pace will block a procurement cycle; either pace should be confirmed during the RFP rather than assumed from past dealings.

Monday Enterprise wins on cloud-native audit depth; Vaiz Enterprise wins when self-hosted is non-negotiable.

Which Platform Is More Secure?

Neither platform is meaningfully less secure than the other at the same tier. "More secure" depends on which threat model and which compliance frame your organization actually has to satisfy.

The honest answer: pick by fit, not by abstract security ranking. Both vendors carry SOC 2 Type II, both encrypt in transit and at rest, both run coordinated vulnerability disclosure, and both publish DPAs that hold up to modern procurement. The questions that actually decide the choice are operational.

• Does your security team need self-hosted? If yes, Vaiz Enterprise is the only option of the two.
• Do you need years of immutable audit logs at the start? Monday Enterprise ships that out of the box; Vaiz handles longer retention on Enterprise contract.
• Is SSO required for any team that has SaaS access? Vaiz makes SSO available at $9 per user per month on Premium; Monday gates it to Enterprise pricing.
• Do you need granular column-level field locks for separation of duties? Monday's permission depth is higher; Vaiz reaches field-level on Premium but with a flatter model.
• Will admin headcount stay small? Vaiz's flatter permission surface is easier to keep correct at low admin headcount; Monday's depth helps when admin resources are abundant.

For procurement teams running this comparison in parallel with the broader Monday vs Vaiz features review, the security verdict often locks in once the deployment model question is settled. Self-hosted requirement closes the question for Vaiz; cloud-only with long audit retention closes it for Monday. Everywhere in between, the per-seat economics on Vaiz ($5 Pro / $9 Premium) versus Monday Pro at $19 per seat will tilt the call toward Vaiz unless a specific Monday capability is load-bearing for your workflow.

Equal floors, different ceilings — let the deployment model and SSO tier requirements decide.